Report = Record, Announce, Overview
- A report is a formal document that is written for a variety of purposes in the various sciences, education and business disciplines.
- A report provides useful and fresh information. Information is presented in an intense way in reports. A report is usually time- and context-specific.
- There is a wide range of reports serving different purposes. A report can be either written or oral. It can be an account of work done, work in process, or an event.
- A report is organized into separate sections according to the specific requirements of the report.
- A report can be organized logically in regard to time, sector or order of priority.
- A report should be comprehensive and it should read well.
- A report is comprehensive when it includes all the relevant information. A report may be composed of different kinds of materials:
- Descriptivie material (providing detailed accounts)
- Defining material (providing the precise meaning)
- Analyzing material (discussing in detail, examining, criticizing, reviewing)
- Comparing material (finding similarities and differences)
- Interpreting material (giving and explaining meanings)
You need to state clearly the nature of the various parts of the text: factual information, opinions, beliefs, interpretations. Written reports follow the standard set for documentary writing.
Remember that there are reports, memos and statements used in the business world and office environments. The names of documents are not always consistent. Documents having the same content can be referred to by different names.