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Writing Tools

The section Writing Tools contains a variety of guidelines, hints and models for use in projects and other aspects of studies. This is where you will also find links related to linguistic improvements. Remember that the look and correctness of documents influence the way that your message is received and the first impression that the reader gets. 

Language is a servant of the mind – use it in the correct way and with a purpose!


Process Writing

The text in process writing comes into being following several intermediate stages. The text does not need to be finished right a way can be edited, rewritten and refined.

Process writing helps the writer to organize and clarify thoughts and develop expression. Writing process can also help in focusing ideas and developing understanding. Thinking and reading are essential parts of the writing process.

Writing is a task which no two people do in the same way. However, there are some logical steps that every writer tends to follow in the creation of a text. The process described here outlines those basic steps. Though there are steps to this process, they are not linear.

Keep in mind that these steps are not exclusive of each other, and at times they can be rather fluid. Part of the work can be already finished, other parts can be in progress, and still further parts may not even have been started. A process is individual and flexible; i.e. it varies from person to person and depending on the particular point in time.

Writing is created in basically five stages: pre-writing, drafting, revising, editing, and publishing.

1) Pre-writing

  • Pre-writing is the planning and idea-gathering stage.
  • In this stage, the most important thing is the flow of ideas.
  • Write down all the issues, experiences, knowledge and thoughts concerning your topic. You can make use of mind mapping, thinking hats, dice technique or free writing.
  • Gather all possible information and data. Do not leave anything out.
  • Search for information from various sources (Internet, library, etc.).

2) Drafting

  • Drafting refers to the time spent in composing a draft.
  • Writing continues throughout your project as you make your first draft.
  • Organize and shape material. Make a clear structure.
  • Write the first version of your text. Concentrate on the content of the text, not on grammar or technical factors.
  • Ask for feedback on your draft and/or assess your own text critically. Make changes in the writing based on the feedback. The aim in getting feedback is to gather new ideas and point of views.

3) Revising

  • Revising is the process of improving the draft. Clarify your topic. Distinguish crucial information from non-essential information, and also put into greater focus details from the main points of the text.
  • Pay attention to the structure of your text. Clarify the structure and order. Keep in mind the content, aim and reader.
  • Deepen your information processing. Make use of all possible relevant material.
  • Pay attention to the Introduction and Conclusions parts. Introduction is where you give the first impression and engage the attention of your readers. Conclusions will be the last things in the reader’s mind.
  • Consider sentence and paragraph structure, points of view, and illustrations.
  • Ask for feedback of your draft and/or assess your own text critically.

4) Editing

  • Editing is the process of correcting errors.
  • Pay attention to grammar, spelling and layout.

5) Publishing

  • Publishing, or sharing, is accomplished when the work is in its final form.